Help – Fuel Tax Report

IFTA Rates – You will receive a warning message if IFTA rates are not available for a particular jurisdiction.

Year, Quarter / Month – Use the pull down lists for Year and Quarter or Month to choose the appropriate information.

Show per Equipment / Hide Equipment with no data / Hide Jurisdictions with no data:

• Choose the information you want to display.
• If you choose Show per Equipment, the information will be grouped by piece of equipment.

Show Results / Print Results / Download PDF / Download CSV:

• Choose Show Results to view the information on the screen.
• You can also print a paper copy of the results, download a PDF, or download the information as a CSV (each item in the file is separated by commas, e.g. Fred’s Fuel Stop,111 Main Street,Dallas,Texas).

Total IFTA Miles – You will receive a warning message if IFTA rates are not available for a particular jurisdiction.

Total Non-IFTA Miles – Non-IFTA Miles are included in the Total Miles. They will, however, have to be filed separately as the rates are not available through IFTA.

Total Miles:

• Total Miles equals the Total IFTA Miles plus the Total Non-IFTA Miles.
• The mileage will be reported in miles for US jurisdictions and kilometers for Canadian jurisdictions.

Total Gallons / Litres – Purchases will all be shown in the appropriate unit of measure for your home jurisdiction.

Average Miles/Gallon / Km/Litre – IFTA uses the Total Miles to calculate Average Miles/Gallon or Km/Litre (fuel efficiency).

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Columns

Customize Columns:

• Place a checkmark beside the items you want to use as column headings.
• Click on an item and use the Move Up and Move Down buttons to rearrange the order of your columns.
• Choose Save when you are finished. Choose Cancel to discard your changes.

Jurisdiction – The state/province you travelled in.

Fuel Tax Rate:

• The system will use the fuel tax rate that was in effect for the Quarter/Month that you have chosen.
• If there have been changes in the Rate, resulting in several different tax rates during the Quarter/Month, the system will calculate and print totals for each tax rate during the relevant time period

Total Miles – This equals the Total IFTA Miles plus the Total Non-IFTA Miles.

Total Taxable Miles – This equals the Total Miles minus the Non-Tax Miles.

Tax Paid Fuel Purchased – This equals the total of all fuel purchases per Jurisdiction.

Taxable Fuel Consumed – This equals the Total Taxable Miles divided by the Average Miles / Gallon (or Average KMs / Litre for Canada).

Net Taxable Fuel – This equals the Taxable Fuel Consumed less the Tax Paid Fuel Purchased.

Tax Due – This equals the Net Taxable Fuel times the Fuel Tax Rate.

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Self Audit

You can audit your own IFTA report by clicking the Self Audit button.

eTrucks IFTA will review three areas for you:

1. Average Miles / Gallon (MPG) or Kilometers / Litre (KPL)
   • If there are gaps in your odometer readings when using odometer to enter your miles per state
   • Missing mileage / fuel
   • Repeating mileage / fuel
   • If your MPG changes drastically from quarter to quarter by 2 points.
   • MPG / KPL Range
     • Rule of thumb: the range should fall within 4 to 11 MPG for US companies (Brand new trucks from 2018 can range from 8 to 11 MPG). For Canadian companies the range for KPL is 1.7 to 4.4.
2. Total Miles versus Total Taxable Miles – if they are not the same, then there are exemptions.
3. If you have purchased fuel and have no mileage in a specific jurisdiction – it could be incorrect because you cannot fill up without driving in that jurisdiction.
   • For US companies, Tax Paid Gallons and Taxables Miles
   • For Canadian companies, Tax Paid Litres and Taxable Kilometres
   • eTrucks labels these titles as Tax Paid Fuel Purchase and Total Taxable Miles